Rehab Therapy EMR
Multi-location EMR for physical, occupational and speech therapy — episodes of care, scheduling, documentation, authorizations and billing-ready capture.
verticomply.com/templates/rehab-therapy-emr
Overview
A production-shaped rehabilitation EMR built around the episode of care. Multi-location scheduling with conflict, discipline, licence and authorization checks; configurable documentation templates that lock when signed and version when corrected; PTA/COTA co-signature routed by dated supervisory relationship; authorization visit and unit tracking with an append-only usage ledger; a payer rules engine instead of hardcoded payer behaviour; billing-ready charge capture under the CMS 8-minute rule with configurable exports; fourteen role-scoped work queues; seventeen reports; and a hash-chained audit trail. Extensible to further rehabilitation disciplines without restructuring.
17
Features
23
Pages
~42m
Build time
3
Compliance
Features · 17
Episodes of care (separate referral, diagnoses, authorization, goals and billing per course of treatment)
Multi-location scheduling with conflict, discipline, licence and authorization checks
Configurable documentation templates (evaluation, SOAP, daily, progress report, re-evaluation, discharge)
Immutable signed notes with versioning, corrections and addenda
PTA/COTA co-signature routing by dated supervisory relationship
Authorization visit and unit tracking with an append-only usage ledger
Payer rules engine (progress-report intervals, unit caps, CPT restrictions, certification)
Plans of care, goals and measured goal progress
Physician certification tracking
Billing-ready charge capture with the CMS 8-minute rule and discipline modifiers
Superbills and configurable billing exports (CSV, Excel, JSON)
Fourteen role-scoped work queues
Seventeen reports with CSV export
Granular RBAC with location and caseload scoping
Hash-chained audit log with PHI redaction and integrity verification
Document manager with controlled access, e-signature and supersession
Optional patient portal
Admin / staff portal · 18 pages
Ships with a built-in staff console alongside the patient-facing app. Your team gets a real-time operations view, verification controls, reminders, one-click actions, and a full audit trail — accessible at the standard /admin route, gated behind admin role-based access.
RBAC-gated
Audit trail
Multi-user
HIPAA-aware
Dashboard
/app
Role-aware home: schedule, work queues, authorizations, billing, alerts
Patients
/app/patients
Patient list and full chart overview
New patient
/app/patients/new
Four-step registration with insurance and emergency contact
Episodes of care
/app/episodes
Episode list, and the episode workspace
New episode
/app/episodes/new
Five-step wizard: condition, diagnoses, insurance, plan of care
Scheduling
/app/schedule
Day, week and list views with booking checks
Clinical documentation
/app/clinical
Note list and the template-driven editor with signing
Administration
/app/admin
Configuration hub
Users
/app/admin/users
Staff accounts, roles and locations
Roles & permissions
/app/admin/roles
49 permissions across 14 system roles
Locations
/app/admin/locations
Clinics, NPIs and place-of-service codes
Providers
/app/admin/providers
Disciplines, licences and supervision rights
Supervision
/app/admin/supervision
Dated supervisory relationships
Documentation templates
/app/admin/templates
The form builder behind every note
Payers & rules
/app/admin/payers
Payers, plans and the rules engine
Appointment types
/app/admin/appointment-types
Durations, colours and default coding
Audit log
/app/admin/audit
Hash-chained trail with integrity verification
Organization settings
/app/admin/organization
Practice identity and deployment posture
Every page · 33
Public
Clinical workspace
Dashboard
/app
Role-aware home: schedule, work queues, authorizations, billing, alerts
Patients
/app/patients
Patient list and full chart overview
New patient
/app/patients/new
Four-step registration with insurance and emergency contact
Episodes of care
/app/episodes
Episode list, and the episode workspace
New episode
/app/episodes/new
Five-step wizard: condition, diagnoses, insurance, plan of care
Scheduling
/app/schedule
Day, week and list views with booking checks
Clinical documentation
/app/clinical
Note list and the template-driven editor with signing
Admin
Administration
/app/admin
Configuration hub
Users
/app/admin/users
Staff accounts, roles and locations
Roles & permissions
/app/admin/roles
49 permissions across 14 system roles
Locations
/app/admin/locations
Clinics, NPIs and place-of-service codes
Providers
/app/admin/providers
Disciplines, licences and supervision rights
Supervision
/app/admin/supervision
Dated supervisory relationships
Documentation templates
/app/admin/templates
The form builder behind every note
Payers & rules
/app/admin/payers
Payers, plans and the rules engine
Appointment types
/app/admin/appointment-types
Durations, colours and default coding
Audit log
/app/admin/audit
Hash-chained trail with integrity verification
Organization settings
/app/admin/organization
Practice identity and deployment posture
Legal
Operations
Authorizations
/app/authorizations
Dashboard, list and the usage ledger
Billing
/app/billing
Billing queue and the visit charge editor
Superbill
/app/billing/superbill
Printable itemised receipt
Billing exports
/app/billing/exports
Export profiles, runs and history
Documents
/app/documents
Upload, sign, download — every read audited
Work queue
/app/tasks
14 queues, tasks, alerts and notifications
Reports
/app/reports
17 reports with CSV export
Account & security
/app/account
MFA enrolment, password, active sessions
Compliance · 3
HIPAA
BAA
WCAG 2.2 AA
Always included
Secure authentication & sessions
Role-based access control
Immutable audit trail
Seeded, realistic demo data
Responsive, WCAG 2.2 AA-minded UI
Editable branding, colours & copy
Allied Health & Therapy
Multi-location EMR for physical, occupational and speech therapy — episodes of care, scheduling, documentation, authorizations and billing-ready capture.
23
Pages
42m
Build time
Compliance
Integrations